An official website of the State of Oklahoma
Help for Agency Staff
These lessons are for people filing on behalf of an Oklahoma state agency. You need an account to do any of them except the first. Ask for one on the request access page, and once you have one, sign in from Agency login.
Lesson 6 of 8 · 0:48
Finding your way around
The Agency Dashboard is where a filing starts and where you come back to. It opens on Overview, which counts where every document of yours has got to.
- Select Agency dashboard in the bar at the top. It opens on Overview.
- Read the counts across Overview: Active, Amended and Rescinded Guidance Documents, Document Drafts, Documents Pending Approval and Documents Pending Correction.
- Open Publishing Queue in the sidebar for everything on its way through.
- Open Guidance Documents in the sidebar for everything already published.
- Select Add New Guidance to start a filing from anywhere in the site.
Agency Registration and Submission Manual
Version 1.0 · 3 November 2026 · PDF, 9 pages, 388 KB
Watch how it works
Five short videos for anyone reading the public record. Each one is under two minutes, has captions, and has its words written out underneath.
How to find a Guidance Document
Video 1 of 6 · 1 min 35 sec
Read the transcript of How to find a Guidance Document
How to find a Guidance Document · 1:35
Oklahoma state agencies publish Guidance Documents here.
Here is how to find one.
Start in the search box at the top of the page.
Type a word about your topic.
You can also type an agency name or a docket number.
Then select Search.
The page shows how many documents matched.
Each result has a label.
Active means this is the current version.
Superseded means a newer version has replaced it.
Rescinded means the document was withdrawn and is no longer in effect.
The docket number is the document’s official ID.
A letter on the end means it is an amended version.
Got too many results? Use Filter results on the left.
Pick an agency or a status.
Then select Apply filters.
Select the title to open the document.
Record details lists the agency, the docket number, the status and the dates.
Version history shows earlier versions.
The document itself is on the page.
Select Download PDF to save it.
Or select Open the PDF in a new tab to read it full size.
You can also browse. Select Guidance index in the top menu.
It lists every document by agency, by docket number, or by subject.
Need more help? Select Search tips.
Guidance Documents explain the law.
Read the full notice on each document page.
The Help page explains all of this.
How to search well
Video 2 of 6 · 1 min 39 sec
Read the transcript of How to search well
How to search well · 1:39
Search looks at a document’s title, summary, keywords, agency and docket number.
It does not read inside the PDF.
Start with one word. Type it in the search box.
You get every document that mentions it.
Add a second word to narrow the list.
Every word you type must appear, so the list gets shorter.
Put quotes around words to match them as a phrase, in that order.
Only documents with those words side by side come back.
Type or between two words to get either one.
That makes the list longer.
A minus sign just before a word leaves that word out.
Leave no space after the minus.
Two habits from other search boxes do not work here.
A star is not a wildcard. Half a word finds nothing.
Typing NOT in capitals also does nothing.
Here, NOT commission still returns a document with Commission in its title.
Use a minus sign instead.
A docket number always finds its document.
Type it with a dash, with a space, or with neither.
All of this is on the Search tips page.
And the Help page explains the rest.
What a Guidance Document page tells you
Video 3 of 6 · 1 min 7 sec
Read the transcript of What a Guidance Document page tells you
What a Guidance Document page tells you · 1:07
This is a Guidance Document page. It holds the whole record.
At the top are the status labels, the docket number and the title.
The agency that issued it sits just below.
Record details, down the right, lists the record in full.
The form of guidance, the dates, and how the agency sent it in.
Keywords are the words the agency filed it under.
A search matches those words.
The document itself sits in the middle of the page.
Select Download PDF to save it.
Or Open the PDF in a new tab to read it full size.
Below the document is the legal notice.
It appears on every document page.
Version history lists every version of this record.
The oldest is first, and the one you are reading is last.
Each line links to that version, so nothing is lost.
You can also follow this agency for updates.
And the Help page explains all of this.
Browsing the Guidance index
Video 4 of 6 · 59 sec
Read the transcript of Browsing the Guidance index
Browsing the Guidance index · 0:59
You do not have to search. You can browse the record instead.
Select Guidance index in the top menu.
The index can be read three ways.
By Agency groups the documents by who issued them.
Open a group and it lists them in full.
The docket number, the title, the form of guidance, the version and the status.
By Docket # lists them in number order.
By Subject / Keyword groups them by what they are about.
The Status menu narrows the index to Active, Superseded or Rescinded.
Select a title to open the document.
And the Help page explains all of this.
How guidance gets published
Video 5 of 6 · 58 sec
Read the transcript of How guidance gets published
How guidance gets published · 0:58
Where do these documents come from? The How it works page explains it.
It takes four steps, and the page walks through each one.
First, the agency submits the document.
It attaches the guidance as a PDF, and the docket number is given at that moment.
Second, the Secretary of State’s office reviews it.
The office publishes it, returns it for correction, or denies it.
Third, the document is published.
From then on it appears in search and in the Guidance index.
Fourth, the agency may amend it or rescind it.
Either way the earlier version stays on the record.
Below that, the page lists what each status means.
And the Help page explains all of this.
Subscribing to updates
Video 6 of 6 · 1 min 14 sec
Read the transcript of Subscribing to updates
Subscribing to updates · 1:14
Follow an agency, and the site emails you whenever it publishes.
Subscribe is in the top bar.
Give your first name, your last name and your email address.
Then choose how often to hear from us.
Each change, as it happens, is one email per document.
Daily summary and Weekly summary gather them up instead.
On the right, choose the agencies to follow.
Filter agencies narrows the list as you type.
Tick each agency you want.
Select all follows every agency.
Then give your consent to be emailed.
And confirm you are a person.
Then select Subscribe.
The site emails you a confirmation link.
The link works for 72 hours, and the page it opens can send a new one.
Open it, and select Confirm my subscription.
Every email after that carries a one-click unsubscribe link.
The Help page explains all of this.
These training videos use a synthetic voice based on a recording of a BridgeRM team member, with her consent.
What a Guidance Document Is
A Guidance Document is a written statement from an Oklahoma state agency explaining how it reads a law or a rule, or how it expects to apply one. Agencies publish them here so that anyone can read the same explanation the agency works from.
Guidance Documents do not have the force and effect of law. They explain what an agency understands the law to require; they do not themselves create a legal obligation. The full statement every document page carries is quoted under the legal disclaimer below.
How Guidance Gets Into the System
Every Guidance Document goes to the Publishing Queue for review, however it is submitted. The only exception is when a reviewer chooses "Publish immediately." A document gets a Document Number the first time it is saved, and a docket number when it is published. Every action is recorded in the audit log.
Finding a Document
Type words, a phrase in double quotes or a docket number into the search box on the search page. Every word you type must appear in a document’s record for it to be a result. Search tips lists everything the box understands, and the two habits it does not.
To browse instead, the Guidance index lists every document by agency, by docket number or by subject.
What a Document’s Status Means
Every document shows its status and its version.
Reading a Document
Select a document’s title to open its page. The page shows the document’s PDF, with links to download it or open it on its own, beside the record’s details and its version history.
Keeping Up to Date
To be emailed when guidance changes, use the subscribe page. You choose the agencies you want to hear about, or ask for every agency, and whether to be emailed on each change, in a daily summary, or in a weekly summary.
Every email we send carries a link to change those choices or to stop the emails. You do not need an account to subscribe.
FAQ
The Legal Disclaimer
Every document page carries this statement:
Guidance documents lack the force and effect of law, except as authorized by law or as incorporated into a contract or binding legal decision.
Accessibility
This site is built to meet the Web Content Accessibility Guidelines (WCAG) 2.1 at Level AA. Automated accessibility checks run against key pages and components each time the site changes.